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If your organization handles protected health information (PHI), do you recall what your HIPAA compliance training was like?
For many people, training involves sitting through a boring slideshow presentation. Considering the potential consequences of committing a HIPAA violation — where a single moment of forgetfulness could cost you a $25,000 fine — HIPAA compliance should be taught in a memorable way.
Fortunately, fun HIPAA training games offer that solution.
HIPAA training should ensure that all employees handling PHI are familiar with the major provisions of the Health Insurance Portability and Accountability Act (HIPAA). These include the Privacy, Security, and Breach Notification Rules, which we will explain in detail. We will also provide memorable training games to use in tandem with traditional HIPAA training.
Read on to learn how to get your team on the same page with HIPAA compliance.
Under HIPAA, any organization that handles a person’s medical information is responsible for keeping that information confidential.
In the event of a HIPAA violation, employers could be subject to fines of up to $1.5 million if the Department of Health & Human Services Office for Civil Rights (OCR) finds that they’ve failed to adequately train employees on HIPAA best practices.
Setting aside that compliance training is legally required, it’s also financially prudent. Compliance statistics show that organizations spend $5.47 million on compliance compared to an average of $14.82 million for non-compliance.
HIPAA compliance is high stakes, so memorable training is crucial. These are the major provisions that HIPAA training should cover.
HIPAA became law in 1996 with the goal of improving the efficiency and effectiveness of the U.S. health care system. Lawmakers soon recognized that electronic technology required modern provisions to protect people’s health information.
As a result, HIPAA now includes the Privacy, Security, and Breach Notification Rules.
Here’s a quick overview of each rule.
The Privacy Rule sets standards for protecting individuals' medical records and PHI. Organizations that handle an individual’s health information must provide reasonable protections and restrict who can look at and receive PHI.
This rule sets limits so that organizations may only use or disclose PHI for treatment, payment, or health care operations purposes.
The rule also gives individuals rights to obtain copies of their health records and to authorize third-party transfers involving their PHI.
The Security Rule requires organizations to maintain administrative, technical, and physical safeguards to protect electronic PHI (ePHI).
In practice, they must:
The Breach Notification Rule requires HIPAA-covered entities to notify any affected individuals within 60 days of discovering a breach of unsecured PHI.
In breaches involving more than 500 people, organizations are also required to notify the OCR and prominent media outlets within their state in the same 60-day timeframe.
To help members of your organization follow these rules, use our HIPAA training games below.
Managing and protecting health information is a major responsibility. It’s essential that employees know how to spot HIPAA violations and know what to do if they occur.
Fun confidentiality training activities should work well in tandem with traditional training.
Here are a few HIPAA games to try out for a memorable team experience.
Role-playing can teach employees how to identify HIPAA violation examples in an engaging way.
For a bit of HIPAA humor, try this game inspired by the comedic improvisation show “Whose Line Is It Anyway?”:
At the end of the performance, ask the group:
Each HIPAA provision contains a series of standards. For example, the Privacy Rule contains the Minimum Necessary standard, which requires covered entities to use as little PHI as possible to accomplish a given treatment, payment, or health care operation task.
This memory-like game will challenge your team to match the standard cards with their definition.
You can also use these printable Match the HIPAA Standard cards to create your own standards and definitions. If you need inspiration, the OCR offers a helpful summary of HIPAA rules and regulations.
Adding competitive game show components to your training should also help keep your employees engaged.
Here’s a fun way to test your employees’ HIPAA knowledge:
Use these printable HIPAA Family Feud cards to enhance the gameplay experience and quiz your team members.
Fun HIPAA training would not be complete without a “Jeopardy!”-inspired game.
First, list six different HIPAA-oriented categories in a slideshow presentation, like this:
The questions with lower values should be the easiest to answer. The highest value questions should be the hardest.
Some real-life HIPAA violation cases seem too outlandish to be true. Inspired by the show “Beyond Belief: Fact or Fiction?”, this training game tests out your team’s knowledge of HIPAA history.
You shouldn’t expect them to know every historical HIPAA case, but this is a fun way to teach about HIPAA violations and repercussions.
When combined with traditional training, these fun HIPAA training games should help your employees avoid common office violations. Be sure to provide these training sessions annually to keep your team sharp.
Comprehensive training is a great way to build a HIPAA-compliant culture, but organizations can’t afford to be complacent.
Luckily, you can streamline your HIPAA compliance efforts with Secureframe. In addition to comprehensive HIPAA training, Secureframe offers automated security and compliance software. Get in touch to learn how our platform and team of experts can save you time and protect you from potential HIPAA violation fines.